How WinRAR Can Be Used In The Healthcare Sector

The extremely sensitive data that healthcare providers must store and protect, makes them a primetarget for data thievesandthe fallout of a data breach can be catastrophic.WinRAR protects files with the highest level of encryption, securing files against accidental modification or viewing by third parties.Centralized administrative controls allow security protocols to be implemented at all stages.

A Brief Introduction To WinRAR

WinRAR is a data compression and archiving tool. It can compress data into smaller, more manageable archives saving space and making them easier to share online or via email. WinRAR also acts as a virtual filing cabinet, storing files in one place in easy to access archives.

WinRAR archives can be encrypted and password protected to secure them against accidental modification.

WinRAR was developed by Eugene Roshal (Roshal Archive), and with its initial release in 1995, it is the original data compression and extraction tool, used by over 500 million users worldwide.

WinRAR has a loyal following and is one of the most popular and trusted compression utilities on the Windows platform.

WinRAR is officially known as trialware, providing users with a 40-day trial period.

After the 40 days, a license must be purchased to continue using WinRAR.

The Importance Of Data Protection

Healthcare providers store mountains of personal information about individuals. This is some of the most personal information any type of organisation hold. This data must be kept safe and secure and adhere to strict regulations such as the HIPAA, GDPR and HITECH. Add into the mix, the routine undertaking of audits and it’s clear to see that potential security breaches could happen.

With ransomware and malware attacks becoming more common and more sophisticated, the data that healthcare providers store, should, at the very minimum, be encrypted. Preventing access to data that contains a multitude of Personal Health Information (PHI) is the first action to be taken to minimise the risk of a data leak.

Even if the files can be located, the information contained inside them should not be available to anyone without authorisation or the correct encryption key.

What Should Be Encrypted?

Securely Store Healthcare Records – these are often stored in huge databases, and need to be easily accessible. These records should be encrypted before they are stored in databases, on portable devices or in the cloud. All hard drives should be fully encrypted, so that in the event one is lost or stolen, the data cannot be compromised.

Securely Store Clinical Data – numerous research and clinical trials are conducted by healthcare institutions each year and this information can be very valuable to hackers, foreign governments or competing research centres. They may want to steal the patents or intellectual properties contained in projects. This data should also, at the very least, be encrypted with AES 256-bit technology.

Securely Transfer Medical Information & Patient Records – thousands of files containing sensitive healthcare records and patient information is shared within and between healthcare providers every day. Protecting this information during transit is easy using encryption software.

How To Protect Healthcare Data

Staff Education – make sure that the software chosen is user-friendly and simple to implement on the whole network.

Restrict Access – administrators should be in full control over who has access and to what files, narrowing the chance of a data leak.

Log & Monitor Use – it is essential to know how and when data is being accessed. Controlling access and time-stamping files and archives is essential.

Encrypt All Data – using encryption with data in transit and at rest is paramount to prevent sensitive information from falling onto the wrong hands.

Secure All Mobile Devices – so much information is stored on portable devices these days, that it is essential that all files and hard drives are encrypted to prevent modification or data breaches.

Regular Back Ups – regularly backing up data is a crucial job for all IT departments and administrators. Software should be kept up-to-date to prevent bugs and aid in disaster recovery in the event of a system malfunction.

How Can WinRAR Help In The Healthcare Sector?

Using WinRAR to set passwords for files and archives, not only encrypts the file/archive names with 256-bit AES encryption, but also encrypts the metadata too, making it virtually impossible for the contents of files to be guessed or intercepted. These archives and files can then be safely stored on devices and in the cloud, and securely transferred between departments.

With the ability to set up Administrator rights, organisations are in complete control over the data they store and over who can access it. WinRAR's built-in password manager is also a very useful addition to it already extensive arsenal, helping users to keep track of the numerous and difficult passwords required to keep sensitive data away from prying eyes.

WinRAR automatically stores the exact time that a file or archive was modified, time-stamping files, giving further control to system administrators regarding when and who is accessing data. This goes hand-in-hand with WinRAR's built-in back up options and its Lock Archive function which prevents any accidental file modification.

Setting the Recovery Record with WinRAR can help to restore damaged archives and used along with existing anti-virus tools, WinRAR can scan files and archives for malicious content before the contents have been unpacked onto users' computers.

WinRAR is one of the most popular and most trusted applications on the market, and with more than 25 years’ experience and a dedicated Sales & Support Team, it is the ultimate software for the Healthcare Sector. It is being constantly improved to keep up with the changing security environment that individuals and organisations alike must navigate.

Straight "out-of-the-box" and easy to use, WinRAR can do everything that organisations need to stay compliant with privacy regulations such as the GDPR and HIPAA.